You need to hire a venue when you have events such as corporate events, private galas, trade shows, weddings and other events. The success of your event will be determined by the venue you choose. There are many event venues to choose from. Identifying the best venue can be a hard task. This guide offers you all the essential things to help you pick the right venue.
It is important you book a venue not less than 4 months in advance. That way you will have adequate time to plan other important things. Location is the first thing to consider when looking for avenue for your event. You need to look for a venue with a reasonable distance from the attendees’ homes. A venue that is near the airport is ideal if most attendees’ will be from out of town.
It is important you consider traffic, transportation and parking options when selecting a venue. After you identify the best venue, make sure you get an official contract. Consider a venue with a parking lot or valet parking. If not so, consider whether there are parking lots nearby. If there is completely no parking, you can hire cabs that will take the attendees’ to and from the event.
It is essential you get to know about the capacity and minimums. You need to know in advance the room capacity of the venue. Make sure that each person will be able to fit in the room comfortably. It is important they have fire and safety codes. Also, you should ask about the minimum food and beverage spending amount. You should know if they provide complimentary services like Wi-Fi and AV support.
Consider the services and amenities provided at the venue. You need to know if they can offer catering services. Ask if you will be required to pay a down payment for food or you will also have to pay facility fees. It is wise you sample their food to ensure that it will be ideal for the attendees’. If they don’t offer catering services, confirm whether you can hire outside catering.
It is wise to select a venue with linens, chairs and tables. You will realize that you have saved on money and effort. Ensure they match with the theme and ambiance. Ask whether they have a setup or clean-up crew. This is not so with most venues. You can search for volunteers if a clean-up crew is not available.
The layout of the venue is vital. Consider the type of activities you will engage in, the needs of your team and the amenities. Consider the existing decor at the venue. Identify a venue that can be accessed by everyone. Identify a venue that is affordable.